Office Manager (Small Business) Job at Vaco by Highspring, Los Angeles, CA

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  • Vaco by Highspring
  • Los Angeles, CA

Job Description

Job Description


Office Manager - Manufacturing (Small Business)
Location: Gardena, CA (Fully Onsite)
Pay: $26-$30/hour
Schedule: Monday-Friday, 6:20 AM-2:50 PM
Type: Full-time, Direct Hire
A small, family-owned manufacturing company in Gardena is seeking a hands-on, tech-savvy Office Manager to handle day-to-day administrative operations. This is an essential role in a tight-knit team environment, ideal for someone who thrives in a jack-of-all-trades position and enjoys working in a small business setting where every task matters.
Key Responsibilities:

  • Monitor and manage the office email inbox; respond to customer inquiries
  • Process customer orders using Mietrak (MRE system)
  • Generate and send invoices based on packing slips
  • Reconcile incoming payments in QuickBooks
  • Support basic HR functions: onboarding, background checks, drug testing, file setup
  • Coordinate insurance renewals with brokers for medical and dental plans
  • Maintain employee records and handle documentation updates
  • Order office supplies and provide general administrative support
  • Assist with month-end reconciliation and coordinate payments with external bookkeeper
  • Answer and manage incoming calls professionally and efficiently
Qualifications:
  • Prior experience in a small business office environment is required
  • Strong attention to detail and the ability to work independently
  • Comfortable wearing many hats and taking initiative
  • Experience with QuickBooks (required); Mietrak or other ERP systems a plus
  • Basic HR experience, including onboarding and benefits coordination
  • Strong communication and organizational skills
  • Spanish-speaking is a plus
  • Down-to-earth, collaborative, and dependable personality
If you're looking for a stable opportunity in a well-established company where your contributions are valued daily, we'd love to hear from you.

Job Tags

Full time, Monday to Friday,

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